Whistleblowing policy

"Computer Information Technologies", LLC (brand name "Kitsoft") is committed to promoting ethical conduct, transparency, and accountability in all its operations. We recognize the importance of providing a safe and confidential mechanism for employees and stakeholders to report concerns related to unethical or illegal activities within the organization. This Whistleblowing Policy outlines the procedures for reporting and addressing such concerns and assures whistleblowers of protection from retaliation.

Scope

This policy applies to all employees, contractors, vendors, customers, and stakeholders of Kitsoft.

Reporting Procedure

Confidential Reporting: Individuals who have concerns about unethical or illegal activities within Kitsoft are encouraged to report their concerns confidentially. Reports can be made through the following channels:

• Direct Supervisor or Manager: Employees may report concerns to their immediate supervisor or manager;
• Human Resources Department: Concerns may also be reported to the Human Resources Department;
• Designated Whistleblowing Hotline: Kitsoft maintains a confidential whistleblowing hotline, accessible through [email protected]. This hotline is available 24/7.
• Anonymous Reporting: Whistleblowers may choose to remain anonymous when reporting concerns through the designated email address. Kitsoft will respect the whistleblower's anonymity to the extent allowed by law and will take steps to ensure that their identity is not disclosed.
• Required Information: When reporting concerns, whistleblowers should provide as much detail as possible about the issue, including dates, locations, individuals involved, and any supporting evidence. This will help in conducting a thorough investigation.

Investigation Procedure

Upon receiving a whistleblowing report, Kitsoft will conduct a prompt, impartial, and confidential investigation by a designated team or external experts.

Whistleblowers will be kept informed of the progress and outcome of the investigation to the extent permitted by law, and their anonymity will be maintained to the fullest extent possible

Protection Against Retaliation

Kitsoft is committed to protecting whistleblowers from any form of retaliation. Any employee or stakeholder who reports concerns in good faith will not be subject to adverse employment actions or other retaliation. Retaliation against a whistleblower is strictly prohibited and may result in disciplinary action against those responsible.

Confidentiality

All information related to whistleblowing reports, investigations, and outcomes will be treated with the utmost confidentiality to the extent permitted by law.

Non-Disclosure Agreement

Employees and stakeholders are required to adhere to any applicable non-disclosure agreements or confidentiality obligations while making whistleblowing reports.

Review and Revision

This Whistleblowing Policy will be reviewed periodically to ensure its effectiveness and compliance with legal and regulatory changes.